1	Creating Cemetery Maps with Gravesite Information Attached R B & Associates Land Surveyors, Inc. www.illinois-cemeteries.com
2	225 ILCS 411 Section 5-20. Exemptions. Notwithstanding any provision of law to the contrary, this Act does not apply to: 1) any cemetery authority operating as a family burying ground 2) any cemetery authority that has not engaged in an interment, inurnment, or entombment of human remains within the last 10 years and does not accept or maintain care funds 3) any cemetery authority that is less than 2 acres and does not accept or maintain care funds
3	Cont. 225 ILCS 411 Section 20-5(b) A cemetery authority, before commencing cemetery operations or within 6 months after the effective date of this act, shall cause an overall map of its cemetery property, delineating all lots or plots, blocks, sections, avenues, walks, alleys, and paths and their respective designations, to be filed at it’s on-site office, or if it does not maintain an on-site office, at its principle place of business. A cemetery manager’s certificate acknowledging, accepting, and adopting the map shall also be included with the map.
4	Cont. 225 ILCS 411 “CEMETERY OVERSIGHT DATABASE” means a database certified by the Department as effective in tracking the interment, entombment, or inurnment of human remains Section 20-5(b-5) A cemetery authority shall maintain an index that associates the identity of deceased person interred, entombed, or inurned after the effective date of this Act with respect to their respective place of interment, entombment or inurnment. Section 20-5(d)The record shall include the deceased’s name, age, date of burial, and parcel identification number identifying where the human remains are interred, entombed or inurned. The record shall also include the unique personal identifier as may be further defined by rule, which is the parcel identification number in addition to the term of burial in years; the numbered level or depth in the grave, plot, crypt, or niche; and the year of death. Section 20-6(a) Within 10 business days after an interment, entombment, or inurnment of human remains, the cemetery manager shall cause a record of the interment, entombment, or inurnment to be entered into the Cemetery Oversight Database. The Department shall certify a database as the Cemetery Oversight Database.
5	760 ILCS 100/2 (c & d) Cemetery Care Act will be repealed on March 1, 2012 Cemetery Authorities are only required to file in their office a map thereof delineating the lots or plots, avenues, paths, alleys, and walks and their respective designations. The cemetery authority shall open the map to public inspection. They shall keep a record of every interment, entombment, and inurnment in the cemetery. The record shall include the deceased's name, age, and date of burial, when these particulars can be conveniently obtained, and the lot, plot, or section where the human remains are interred, entombed, or inurned.
6	Recorded Cemetery Addition Plat THIS IS AN EXAMPLE OF A RECORDED CEMETERY ADDITION PLAT
7	Definitions G – Geographic I – Information S – Systems GIS captures, stores, analyzes, manages and presents data that refers to or is linked to location (Wikipedia) G – Global P – Positioning S – System GPS is a global navigation satellite system developed by the United State Department of Defense and managed by the United States Air Force 50^th Space Wing C – Capital I – Improvement P – Plan CIP is used for planning short term & long term land, building & infrastructure goals. Comparing expected cost to forecasted income is vital to the operation
8	Using GIS GIS began around 1960 with putting maps on computers A critical element in managing cemeteries has to be the record keeping of which lots are available, sold and occupied by whom We believe GIS provides a user-friendly way to acquire and maintain pertinent information (i.e. location, names, dates and any family information, etc.) to reduce time and ultimately the cost of record keeping The following presentation is what we perceive as a user-friendly GIS system which can be adapted to your needs
9	Maintenance of Cemetery Records A cemetery board/owner by the new law must provide and maintain a permanent overall map and a database of all burial site records GIS can help achieve this goal GIS technology has emerged as an important tool in mapping and providing information for management and the public GIS supports faster results in locating the history or genealogy of one’s heritage GIS extends the capability of interactive maps with access to available information for data analysis
10	Adaptable to Your Needs With user’s ability to add/modify data The database allows any additions/changes to be made by an authorized person with password protection The database can be internet accessible and still be attached to the GIS Mapping at a later date Can be implemented in stages Easily modified to comply with changing requirements mandated by statute (law) The following presentation contains fictitious names
11	Overall Map
12	Creating an Overall Map Compiled from recorded cemetery plats Compiled from available cemetery maps only if there are no recorded cemetery plats If neither is available, a full survey will be needed to locate the parcel boundaries and all lots or plots, blocks, sections, avenues, walks, alleys, and paths The completed survey can then be used to create a plat for recording in the recorder’s office and also become the overall wall map available for public viewing
13	Creating the Database Use an existing database Create a database using available records If no records are available: Create a database from headstone information in conjunction with the overall map for locations Database is then attached to the overall map to allow searching capabilities
14	Search by Name Type in a partial last name All possible matches will appear for further selection Ability to select the complete name from those listed within the cemetery The program highlights the location of the gravesite for the person you have chosen to locate The GPS co-ordinates can be shown for easy locating Information about this person appears on the left side for viewing
15	Zoom to Property Lot is highlighted for locating gravesite Deceased name is listed on the left side Any attached map data noted in database is shown Special notes can be displayed (military service, religious preference, etc.) Lots sold and not currently occupied are shown in different colors and data is available if requested
16	Additional Family Information If family history is available, children, spouse, date of death, marriage date, age, etc. Almost any available information desired can be programmed into the database Pictures could also be attached
17	Database Controlled No need to install the database programs onto your computer If a current database for your records exists, we may be able to program your database to work with this program or import the data directly into our system so no records are lost Changes made to data will update the GIS system automatically The final database can contain almost any data imaginable
18	Generating Customized Reports Reports can be customized to meet your needs Inventories of gravesites occupied, sold or available can be traced and printed Books could be printed for additional record keeping
19	Other Cemetery Web Sites Most web sites we have found only contain the names and dates Location of grave site is unknown GIS adds the feature of being able to depict the actual location on the map besides having the available information shown
20	Map Books Map books can be printed for employees for quick reference Books can be printed in color or black/white Printed on 8.5x11, 11x17 or most preferred sizes for office reference
21	Adjustable to Your Needs The look of the overall page can be programmed to display your cemetery logo or picture of the entrance Large wall maps can be printed in color up to 42” x 60” Additional information such as military service or religious preference All utilities can be accurately located and put on a true co-ordinate system such as state plane co-ordinates or possibly GPS All line types and colors can be modified Settings for different zoom levels can be modified to show gravesites or utilities Database information is password protected for updating by a designated person No need to purchase expensive programs to learn The final product is on the internet allowing public viewing
22	What does it cost? Dependent on features selected: Availability of maps to scan or enter into the overall map Create the required Cemetery Oversight Database Compile overall map (allows the attaching of the database to lots) Add specific areas each year Add water or other utilities Create all maps and data on a GPS co-ordinate system Add aerial topography or photography Pictures of grave marker can be shown Dependant upon information availability Research/Surveying may be necessary We’ll work with you to develop a program to meet your budget Can be done as a multi-year project
23	HOW TO CONTACT US Telephone No. 630.552.7452 Fax No. 630.552.7702 Email Address: ron@illinois-cemeteries.com Web site: www.rb-associates.net Mailing Address: R B & Associates Land Surveyors, Inc. 4 West Main Street Plano, Illinois 60545
24	CEMETERY OVERSITE ACT WE TESTIFIED BEFORE THE “CEMETERY OVERSITE TASK FORCE” AS TO THE CAPABILITIES OF GIS PROGRAMS AVAILABLE NEW LAW REQUIRES AN OVERALL MAP OF THE CEMETERY FOR PUBLIC VIEWING REQUIRES BURIAL INFORMATION TO BE PLACED ON FILE ON A NON-PUBLIC DATA BASE THIS PROGRAM CAN MAKE BOTH THE MAPPING AND THE BURIAL INFORMATION AVAILABLE TO THE PUBLIC ON OUR WEB SITE PHOTOGRAPHS AND OBITUARIES CAN BE ATTACHED FOR PUBLIC VIEWING VERY HELPFUL FOR THOSE RESEARCHING THE GENEALOGY OF ONE’S HERITAGE